80-20 Retention Server - A Primer On Retention

Many companies are overwhelmed by the regulatory requirements affecting their enterprises, from Sarbanes-Oxley, HIPAA, and SEC regulations to local and state breech and disclosure laws.

It’s challenging to get unstructured content — which can represent over 90 percent of all business information — under consistent control. Unlike records managed in a database, unstructured content – email, electronic documents, instant messages, voicemail, faxes, web conferences — is typically poorly organized, hard to find, and controlled only under ad-hoc security.

What is Retention and who needs it anyway?

Records Management or retention is just a way of describing the process of managing the storage and eventual disposal of business records. A business record is evidence of what the business does. Many of the documents in SharePoint Team Sites are likely to be business records: Things like Project Plans, Purchase Orders, Financial Statements and Personnel Files are all records. Most businesses are now required to keep business records for defined time periods and be able to produce them on request to a regulator or a Court.

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Isn’t that just Archiving?

Archiving usually involves keeping information forever. For most types of business record this is unnecessary and in some cases presents an undesirable business risk. Different types of information can and should be destroyed as soon as legally permitted; this can be after as little as a month or as long as 7 years or more and will differ from record type to record type. For most companies, keeping information that should have been destroyed poses a legal and reputational risk. Retention management allows an organization to put in place policies about how long given types of record are to be kept, how they should be disposed of and be secure in the knowledge that those policies will be enforced.

The Solution

80-20 Retention Server offers an adaptable platform that helps the organization mitigate risk and strengthen corporate compliance by managing unstructured content in a centralized database repository.

80-20 Retention Server lets companies cost-effectively audit, retain, archive, and manage all your content for compliance.