BOARD INFORMATION MANAGEMENT SYSTEM -
THE BOARD PORTAL

The Challenge Greater personal requirements to work remotely, more demanding investors, tougher regulatory requirements – including Sarbanes-Oxley – and increased personal liability have combined to place much greater pressure and accountability on directors in modern corporations.

Today’s directors must be highly informed and up to speed with the companies they govern. To discharge their governance duties effectively they require access to increasing amounts of company and industry information. As such, a corresponding obligation has been placed on company secretaries to ensure directors are provided with relevant information in a timely manner.

Current practices for board information management and communication are dated and inefficient. Manual production and delivery of information to directors across the world is a time intensive task that reduces the time directors have to review materials before meetings and also compromises the security of confidential board information.

Leaders4 is an integrated governance, risk and compliance (GRC) management solution incorporating a Board Portal that facilitates instantaneous, real-time delivery of board materials and information to directors.

Leaders4 - Board Portal

The Board Portal provides directors and senior executives with a means of accessing essential company material at any time of day anywhere in the world, equipping them with the most up to date corporate news and information. The solution provides company secretaries with a method of creating, managing and delivering sensitive material in a highly secure and timely manner.

Leaders4 efficiently facilitates the flow of information between the CEO, the board, leadership teams and the company secretary and general counsel, improving corporate governance, transparency, information security and control within a corporation.

The Board Portal utilizes a user-friendly interface to ensure most recent relevant information is always at director’s fingertips, enabling them to keep abreast of everyday company and industry activities. This constant access to updated information improves transparency within organizations. Additionally, a searchable archive allows directors to instantly access historical information when required.

The system creates a local, synchronized, encrypted version of selected material allowing authorized directors and executives to access material from the Board Portal anywhere in the world, online or offline.

By facilitating the flow of information between directors, executives and the company secretary, the Board Portal reduces the time spent on board administration at the same time as ensuring directors have timely access to all relevant information.

Features & Benefits

Instantaneous, Secure Boardbook Delivery – Instant distribution ensures directors, no matter their location, receive boardbooks and board materials in real-time, giving more review time

Clear Layout And Intuitive Interface – Leaders4 is user-friendly for even non-technically inclined users.

Board Meeting Agenda Management – Agendas clearly laid out and populated with relevant documents. These documents can be accessed online or offline.

Directors Reading Room Facility – Directors can monitor daily company and market activities via a Reading Room that is updated daily.

One Simple, Secure Access Point – Provides directors with all relevant information in one location.

Board Meeting minute And Action Management – Publication of minutes and management of actions.

Progressive Boardbook Delivery – Unlike physical boardbooks, directors can receive materials as they become available, giving more review time.

Secure Archive And Advanced Search technology – Enables instant access to all stored information including: meeting agendas, press releases, analyst reports, minutes, board and audit documents and action items.

Unanimous Consents – Directors can easily approve resolutions outside of board meetings.

Access Control, Secure Encryption Protocols And Electronic Audit Trails – Security of confidential information can be assured.

Customizable Board Of Directors Portal – The look and feel can be easily configured to specific company preferences.

Board Committee Management – Optimize the operating efficiency of board sub committees.

Government And Compliance Framework – Supports the effective communication of governance demands and visibility of compliance status – including SOX 404 and 302 – at board level.

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